2024-2025 COM Deans Office, Student Affairs Assistant
Florida International University - Herbert Wertheim College of Medicine

Job Title: 2024-2025 COM Deans Office, Student Affairs Assistant
Location: Modesto A. Maidique Campus
Regular/Temporary: Temporary Temporary
Full/Part Time:
Job ID: 532818 532818
About FIU Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Job Summary

The Master in Physician Assistant Studies Program is currently seeking a Student Affairs Assistant

Duties to include:

• Provide administrative support to the Assistant Director of Admissions
• Answer the department main line and screen phone calls
• Schedule and check in students for appointments
• Prepare program materials - scanning, printing, copying, and packaging
• Assist in data entry and other special projects, as assigned
• Assist with coordinating and facilitating activities within the department
• Performs other related duties as required or as directed The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position
  

Job Category

Federal Work Study

Desired Qualifications

Minimum Qualifications:

• Basic Knowledge of Microsoft Word
• Basic Knowledge of Microsoft Excel
• Ability to handle information of sensitive and confidential nature in the utmost professional manner
• Ability to follow written and verbal instruction
• Ability to communicate clearly and concisely, verbally and in writing
• Ability to demonstrate a strong attention to detail
• Ability to meet deadlines

Desired Qualifications

• Intermediate to Expert Knowledge of Microsoft Word
• Intermediate to Expert Knowledge of Microsoft Excel
• Possess a high sense of responsibility and customer service skills
• Requires prior completion of FIU Service Excellence training or completion within first 30 days
• Seeking a degree in Education or Business

Who May Apply

• Students enrolled at FIU, who have been awarded Federal Work Study (FWS) as part of their Financial Aid Award package.
• Student must be enrolled with a minimum of six (6) credit hours in a course of study leading to a degree or a Financial Aid eligible certificate, during Fall, Spring, and Summer semesters.
• Upon credits decreasing, award being canceled, or graduating, FWS employment must end.

Work Schedule

Hours will vary based on class schedule and needs of department

Advertised Salary

$12.00/Hour

Pre-Employment Requirements

Criminal Background Check
This student appointment may be subjected to a pre-employment background check.

Student Background Checks Extended Background Check is required if the job includes any of the following responsibilities. Some may also require a Fingerprint Check:

Duties:

Yes or No

Will the position provide unsupervised direct care, treatment, education, training, instruction, supervision, or recreation to vulnerable populations such as minors, the elderly, or those with disabilities? (Fingerprint Check required)NOWill the position work within a Child Care center, medical facilities, etc. (Requires DCF Clearinghouse at a cost)NOWill the position work in a university sponsored Summer Camp? (Requires DCF Clearinghouse at a cost)?NOWill the position require entering any K-12 schools? (Requires public school system clearance)NOWill the position perform fiscal duties to include budgeting, accounting, or having direct access to cash, checks, gift cards and/or credit/debit cards to include making and/or receiving payments?NOWill the position have control over university-wide operational processes through functional roles or system security access (Information technology related functions, e.g., Web/Application Developer, IT Technician, Data/Systems Analysts etc.)?NOWill the position drive a university vehicle (including using the golf cart)? (MVR Check only)NOWill the position travel with student athletes to events?NOIs this designated as a position of special trust, responsibility, and sensitive location (Museums, Housing Residential Life, NFSTC, and working with and around minors etc.)?NOWill the position have system access to process payments, print or distribute checks, process corrections, or generate, update, or approve financial transactions that will result in the disbursement of university funds? (Office of Financial Aid, One Stop, or Office of the Registrar (Title IV access)NO

Will this position work within the following units that provide health and human services: College of Medicine, College of Nursing, Health Sciences, Physical Therapy, Athletic Training, School of Social Work, Occupational Therapy, Dietetics & Nutrition, Student Health, Psychology, Center for Children & Families? Office of Inspector General (OIG) Checks (Global Watch only)

YESWill the position support university sponsored research? (May require Research Extended Background Check)NO

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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