Administrative Assistant 3
The Ohio State University

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Job Title:Administrative Assistant 3Department:FAES | Research Operations Administration

Position Summary: The CFAES Operations Team is responsible for agricultural and animal operations, information and educational technology, facilities and capital planning, CFAES Wooster facilities operations, and safety. This dynamic team operates across the Columbus, CFAES Wooster, and Statewide campuses, fostering a high-performance culture focused on supporting teaching, research, and Extension programs effectively and efficiently. The position reports to the Director of Agricultural Operations and works with the CFAES Operations administrative support team.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the CFAES Operations team with a focus on support for Agricultural Operations including preparing documents and presentations, tracking project progress, and ensuring deadlines are met.
• Human Resources Support and HR Liaison Duties: Assist with HR-related projects and initiatives for the CFAES Operations team, including advertising open positions, scheduling interviews, coordinating onboarding and new staff orientation, and tracking performance reviews. Serve as a liaison for HR functions, enter position requests and requisitions, and support staff hiring processes.
• Office Management: Manage front desk operations, coordinate complex calendaring, travel arrangements, and reimbursements, prepare and distribute meeting agendas and minutes, and draft correspondence and briefing documents.
• Project Coordination: Support the Director of Agricultural Operations and the Lead Administrative Associate in planning and logistics for internal and external stakeholders, preparing and formatting documents, and updating department web pages.
• Additional Duties: Provide backup support to the Lead Administrative Associate and other administrative personnel during peak periods. Supports feed mill operations with document formatting and data entry. Orders supplies and services, serves as building coordinator. Occasional travel to Columbus, OH, or statewide locations may be required.

Minimum Required Qualifications:

• High School diploma or GED.
• Certification or vocational training may be required.
• Associate degree in a relevant field may be preferred.
• 2 years of relevant experience required.
• 4-6 years of relevant experience preferred.

Desired Experience:

• Proficiency in MS Office software and Workday.
• Familiarity with agricultural and natural resources terminology and concepts.

Additional Information:

This job profile is a Administrative Assistant 3 (T3 level) position on the career roadmap.

The salary paid to an individual will vary based on multiple factors, including but not limit to, education, years of experience, internal equity, etc.

Location:Pounden Hall (0402)Position Type:RegularScheduled Hours:40Shift:First ShiftFinal candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.

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