Administrative Assistant
Lincoln Electric

Lincoln Electric is the world leader in the engineering, design, and manufacturing of advanced arc welding solutions, automated joining, assembly and cutting systems, plasma and oxy-fuel cutting equipment, and has a leading global position in brazing and soldering alloys. Lincoln is recognized as the Welding Expert™ for its leading materials science, software development, automation engineering, and application expertise, which advance customers' fabrication capabilities to help them build a better world. Headquartered in Cleveland, Ohio, Lincoln Electric is a $4.2B publicly traded company (NASDAQ:LECO) with over 11,000 employees around the world, with operations in 71 manufacturing and automation system integration locations across 21 countries and maintains a worldwide network of distributors and sales offices serving customers in over 160 countries.

Location: Euclid - 22801 - Cleveland, OH, United States (US)
Employment Status: Hourly Full-Time
Function: Administration
Req ID: 25209

Summary

Lincoln Electric is seeking an Administrative Assistant for our Euclid, OH headquarters. The Administrative Assistant will play a pivotal role in supporting the Cleveland Distribution department(s) by executing a variety of administrative functions with precision and professionalism. This position requires exceptional interpersonal skills and the ability to communicate effectively across multiple departments. This is an on-site position at our Euclid, OH plant.

In addition to competitive pay, Lincoln Electric offers a lucrative profit-sharing plan, student loan repayment program PLUS tuition reimbursement, medical/dental/vision, paid time off and many more outstanding benefits!

What You Will Do:

• Administrative Management: Oversee and manage all secretarial functions for Cleveland Distribution, ensuring smooth operations and timely communication.
• Autonomous Operation: Perform all tasks independently while maintaining a high level of accuracy and efficiency.
• Purchase Order Oversight: Review and process Purchase Orders to facilitate procurement and inventory management.
• Attendance and Performance Management: Compile and manage sensitive information regarding performance rating programs. Track attendance for hourly employees.
• Training Coordination: Schedule and track compliance training for distribution center employees, fostering a culture of continuous learning and adherence to safety standards.
• Safety Reporting: Promptly report any safety concerns to the appropriate personnel, contributing to a safe working environment.
• Reporting: Generate and analyze daily, weekly, and monthly reports related to Quality, Productivity, and attendance metrics to inform decision-making.
• Supply Management: Order and manage inventory of supplies for Cleveland Distribution, ensuring operational needs are met without interruption.
• Incident Reporting: Enter all incident and safety reports into the QUEST system for accurate tracking and compliance.
• Employee Scheduling: Create and post employee schedules, ensuring optimal staffing levels and coverage.
• Communications: Post and distribute all notices relevant to Cleveland Distribution and Lincoln Electric, keeping all employees informed.
• Meeting Coordination: Schedule, participate in, and provide meeting minutes for various departmental meetings to ensure clear communication and action items are documented.
• Record Maintenance: Maintain comprehensive records for Cleveland Distribution, including Standard Operating Procedures (SOPs) and training documentation, ensuring compliance and accessibility.
• ISO Coordination: Act as the ISO Coordinator for ISO 14001 & ISO 45001 (Environmental & Safety)
• Strategic Support: Assume additional responsibilities as directed to support the Company's 2025 Strategy, demonstrating flexibility and a commitment to organizational goals.

Required Experience & Education

• High school diploma required; an associate's degree or technical training is preferred.
• Strong organizational abilities and meticulous attention to detail, ensuring accuracy in all tasks.
• Capable of handling multiple priorities in a dynamic environment, adapting to changing needs.
• Demonstrated ability to manage confidential information with discretion.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) with a willingness to learn new software. Experience with SAP and Concur is a plus.
• Proactive in assessing departmental needs and taking initiative to address them.
• Excellent attendance record and a strong commitment to continuous skill improvement.

Lincoln Electric is an Equal Opportunity Employer. We are committed to promoting equal employment opportunity for applicants, without regard to their race, color, national origin, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation), sexual orientation, gender identity, age, veteran status, disability, genetic information, and any other category protected by federal, state, or local law.

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Nearest Major Market: Cleveland
Job Segment: Secretary, Welding, Administrative Assistant, Fabrication, SAP, Administrative, Manufacturing, Technology

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