Administrative Assistant I
State of Nebraska

The work we do matters!

Hiring Agency:
Health & Human Services - Agency 25

Location:
Lincoln, NE

Hiring Rate:
$17.498

Job Posting:
JR2024-00009872 Administrative Assistant I (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
09-23-2024

Job Description:
The Department of Health and Human Services (DHHS) is committed to improving community health and well-being through vital programs and services. We are currently seeking an organized and proactive Administrative Technician to support our Office of Procurement and Grants.

Position Overview: As an Administrative Technician, you will provide essential administrative support to ensure the smooth operation of procurement and grant processes.

Key Responsibilities:
•Perform administrative tasks for the Office of Procurement and Grants
and its Director.
•Manage correspondence, including emails, phone calls, and inquiries.
•Oversee hiring processes and coordinate staff travel arrangements.
•Schedule meetings, prepare agendas, and take accurate minutes.
•Handle new hire onboarding and create new hire packets.
•Manage professional memberships and training.
•Update and maintain office documents, websites, and communication
materials.
•Assist with communications and updates for DHHS leadership and staff.
•Coordinate employee recognition programs and team events.
•Perform additional duties as assigned.

Wage: 17.498
Hours - M-F 8-5
Dress Attire - Business Casual

Requirements / Qualifications:

Minimum Qualifications: Coursework/training or experience related to research, presentation, or publication in an area related to the programs or functions of the employing agency; business administration; accounting; customer service; and/ or technical support work, including use of computer software such as word processing, spreadsheets, and database management.

Preferred Qualifications: Coursework /training or experience related to research, presentation, or publication in an area related to the programs or functions of the employing agency; business administration; accounting; customer service; and/or technical support work, including use of computer software such as word processing, spreadsheets, and database management.

Other: a valid driver's license or the ability to provide independent authorized transportation; and/or criminal history background checks and other specific background check protocols for their agency.

Knowledge/Skills/Abilities

Knowledge of: the program-administrative policies and guidelines of the employing agency; administrative and office processes and procedures and associated computer applications such as word processing, file management, record keeping, and database management; customer service processes and principles; specialized processes and terminology associated with assigned work.

Skill in: active listening; asking questions; understanding instructions; using word processing; creating spreadsheets, charts, graphs, and reports; managing time, schedules, and priorities; monitoring and assessing program performance; applying critical thinking techniques.

Ability to: formulate and recommend alternative courses of action; communicate and exchange information and ideas with others; interpret and apply policies, procedures, and regulations; create charts, graphs, and/or reports using word processing or other computer applications; summarize technical data and results of research into reports; track and monitor information; retrieve information from a variety of sources; coordinate resources and people; maintain confidential records.


Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.