Administrative Programs Officer I
State of Nebraska

The work we do matters!

Hiring Agency:
Natural Resources - Agency 29

Location:
Lincoln, NE

Hiring Rate:
$20.023

Job Posting:
JR2024-00010241 Administrative Programs Officer I (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

Job Description:
Join our team at the Nebraska Department of Natural Resources (NeDNR). You will see that our mission of "managing Nebraska's most precious natural resource through sound partnerships, cooperation, and science-based decision making" will guide you as you succeed with the Operations Division. You will experience an excellent working environment, positive actions, and growth opportunities.

Before we dive into what we need, let us show off what you get!

•Workplace flexibility.
•13 paid holidays.
•Vacation and sick leave equating to 24 days your first year, accruing immediately.
•Military leave.
•156% (that's not a typo!) state-matched retirement.
•Tuition reimbursement.
•Employee assistance program.
•79% employer-paid health insurance plans.
•Dental and vision insurance plans.
•Employer-paid $20,000 life insurance policy.
•Public Service Loan Forgiveness Program (PLSF) through the Federal government.
•Wide variety and availability of career advancement as the largest and most diverse employer in the State.
•Opportunity to be part of meaningful work and make a difference through public service.
•Training and Development based on your career aspirations.
•Fun, inviting teammates.
•A safe and secure environment.

At the State, we stand by our core values of treating others with dignity and respect, acting ethically in all situations, and creating an environment where our customer is our top priority. Apply to join our team today!

The Department of Natural Resources is seeking a full-time employee who has an administrative and legal background and strong organizational skills. The successful candidate will provide general administrative support across all divisions of the department.

EXAMPLES OF WORK:

Provide administrative support across divisions of the Department.
Provide support for contract management and State database maintenance.
Answer Department phone and open incoming mail.
Receive visitors and guests.
Managing calendars, scheduling appointments, etc.
Make travel arrangements for Department personnel.
Perform purchasing duties for divisions which include reviewing contracts, researching quotes, and performing soil source or restricted market searches.
Perform various accounting duties and upload them to EnterpriseOne.
Track correspondence for Director and Deputy Directors.
Assist field office staff with scanning and coding correspondence, data, and field investigation reports into the appropriate surface water appropriation file.
Assist with shutoff notices to be mailed out to landowners.
Voluntary water use reporting. (Create letters, collating, mail merge, send out.)
Assist with PowerPoint presentations.
SOPs for notice programs, PWAP, etc.
Contact landowner to verify contact information.
Assist with development and formalization of procedures of archival and records retention policies for procedures and standard operating procedures (SOPs); server folder structures and other SOPs needed throughout the Department.
Serve as backup to administrative support duties for Legal Division include: clerk of the administrative court; open and maintain administrative case files; prepare and handle all filings, including walk-ins and online, correspond with parties; assist with maintaining records, manage the Department's legal file email, and prepare administrative court records for appeal; prepare all paperwork for agency rulemaking, maintain records of rulemaking, and correspond with stakeholders; and general administrative work for attorneys (ex. putting documents on letterhead, sending correspondence on behalf of attorneys, formatting orders, maintaining legal records, etc.). And other duties as assigned.

Requirements / Qualifications:

Minimum Qualifications: Associate degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management, or technical support, including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.

Preferred Qualifications: A candidate with administrative background and strong organizational skills. Experience in procurement and accounting processes and State of Nebraska software systems such as JD Edwards, On-Base, MS Office, and Adobe Pro.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of practices and procedures pertinent to administrative support operations; management and record-keeping methods and practices; administrative report preparation practices; work planning and organizing; business computer and communication systems.

Ability to: interact with immediate supervisor and senior managers, employees, and the public to gain their cooperation and to establish work relationships; apply management practices, techniques, and methodologies to assigned activities; and identify and interpret program-administrative requirements, policies, and regulations to provide guidance and advice.


Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.