Assistant Director of Facilities Management
Kentucky State University

TITLE: Assistant Director of Facilities Management DEPARTMENT: Facilities REPORTS TO: Facilities Director  CLASSIFICATION: Staff-12 months EFFECTIVE DATE: TBD STANDARD WORK HOURS: 40 hours per week EMPLOYMENT STATUS: Full-Time  EMPLOYMENT CLASSIFICATION: Exempt  JOB SUMMARY:   Contributes to the overall success of the Department of Facilities Management.   ESSENTIAL JOB FUNCTIONS:   

Advises the Director of Facilities Management and makes recommendations for maintenance, repair, improvement, and/or replacement of University facilities by assessing the condition of facilities, establishing project priorities, and developing long-range plans for upgrading or replacing mechanical, electrical, plumbing, fire protection equipment, and utility infrastructure, making structural repairs, replacing roofs, maintaining or repairing exterior building envelopes, and refurbishing building interiors.

Ensures that the fleet of Facilities Maintenance vehicles is operational and supports the needs of the department by supervising vehicle operations, including all scheduled and contracted maintenance.

Manages funds by assisting the Director of Facilities Management in the preparation of the annual operating budget for Facilities Maintenance including facility-related budgets.

Overseeing the hiring and training of maintenance personnel.

Coordinating and supervising daily operations

Ensuring compliance with regulations and internal policies.

Undertaking staffing responsibilities (hiring, training, evaluations etc.)

Maintains an environment of open communication with all customers, colleagues, and affiliates, both on and off campus, serves as a liaison with other departments in the resolution of day-to-day administrative, billing, and operational issues, and resolves differences constructively and tactfully while treating others with respect.

Checking and ensuring that facilities are clean.

Ensures that contracted maintenance services are properly monitored.

 KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:   

Knowledge of standard accounts payable policies, procedures, and regulations.

Ability to utilize an automated accounting system (Banner experience a plus.)

Ability to understand and interpret vendor invoices, statements, and other requests for payment.

Basic data entry and/or word processing skills

General mathematics skills.

Knowledge of purchase orders and related accounts payable documentation.

Strong communication and interpersonal skills.

  SUPERVISORY RESPONSIBILITY:  

This position does not have supervisory responsibility. 

  WORKING CONDITIONS AND PHYSICAL EFFORT:   

Activities involve sitting, standing, squatting, kneeling or walking; involves lifting heavy weight objects limited to 50 pounds;

May involve pushing and pulling objects within the weight limits;

Ability to climb ladders, steps, and be able to physically reach rooftop areas and underground facilities for inspections.

   OTHER DUTIES:   

Performs miscellaneous job-related duties as assigned.

  QUALIFICATIONS:   

A high school diploma or the equivalent is required; a bachelor’s degree in a facilities-related engineering or technology field, facilities management, project management, business management, or a related field is preferred.

Minimum of five(5) years’ experience  

   Licensing and Certifications: NA   Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa Internal Candidates are Encouraged to Apply.    ACKNOWLEDGMENT  I have received, reviewed and fully understand the job description for ____________________. I further understand that I am responsible for the satisfactory execution of the essential functions described therein, under any and all conditions as described.   Employee Name __________________________________________ Date _____________________                                                                          (printed name)   Employee Signature _________________________________________________   KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform. 

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