Assistant Registrar & School Certifying Official
Kirkwood Community College

JOB GOAL:

To advance the college's mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY:
The Registrar's Office supports students and the college through responsible and accurate maintenance of student records and consultation and guidance on issues related to course scheduling, student information systems, and related enrollment processes and procedures. The Assistant Registrar & SCO assists the Senior Associate Registrar in the annual curriculum and catalog process by supporting academic departments, maintaining course and program records, and reporting changes to the Iowa Department of Education. This role manages student communications and outreach in regard to registration, commencement, and other regular processes of the Registrar's Office. This includes ensuring departmental emails and webpages are kept up-to-date. The Assistant Registrar & SCO position has a leadership role in planning and executing the college's annual commencement ceremony. This role also serves as a secondary liaison for Veterans Affairs policy and implementation between the Veteran Services Office, Financial Aid, and applicable federal, state, and local entities.

The schedule for this position will typically be Monday through Friday from 8 am to 5 pm.

UNIVERSAL CORE COMPETENCIES:

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
• Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
• Lead- regardless of title, through positive influence.

DUTIES/RESPONSIBILITIES:

• Expert knowledge of student records policies, processes and procedures.
• Leadership role in the planning and execution of Kirkwood's commencement activities.
• Serve as a secondary liaison for Veterans Affairs policy and implementation between the Veterans Services Office, Financial Aid, and applicable federal, state, and local entities.
• Certify military student classes eligible for VA benefits and perform other routine duties for VA students.
• Monitor student and registration data for accuracy. Recognize and troubleshoot data anomalies, and create or recommend solutions in partnership with the team.
• Work closely with the Senior Associate Registrar to enter, update, and otherwise support the annual curriculum change process.
• Work closely with the Senior Associate Registrar to enter, update, and otherwise support the annual catalog approval process.
• Test and assist with implementation of new software solutions for curriculum, catalog, and communications updates.
• Coordinate priority registration and assign student registration priorities.
• Develop queries and reports out of the college's database.
• Produce technical and procedural documentation pertaining to curriculum/catalog updates, student registration, and other processes; provide staff training and support on these processes.
• Create, monitor and update the team's email communications. Monitor and edit team webpages for accuracy as processes change.
• Run and maintain processes that support key college functions. Backup and support team members in their work with student records.

PERFORMANCE EXPECTATIONS:

• You are able and willing to represent the College in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve.
• You meet and deal effectively and courteously under the pressure of deadlines with students, staff, faculty, and the public.
• You learn operating practices and procedures of the department and College.
• You are able to access, input, and retrieve information from the student information system.
• You are proficient at communicating clearly, concisely, logically, and coherently orally and in writing.
• You welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.
• You are able to interpret questions, identify problems, propose solutions, and process improvements.
• You must be able to work independently, accept responsibility with limited supervision, manage multiple tasks to completion, and work with frequent interruptions.
• You must be self-motivated and energetic, with strong computer skills and proven success working within a team-based environment.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. PHYSICAL ACTIVITIES WITH/WITHOUT REASONABLE ACCOMMODATION:

Position involves working in an office setting. Occasional (10-33%) standing, pushing, pulling and grasping. Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting, walking, repetitive motion, talking and hearing.

MINIMUM QUALIFICATIONS:

• Bachelor's degree.
• Three years full-time experience in higher education.

PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

• A minimum of three to five years full-time equivalent experience working in a Registrar's office or with student records, curriculum, and data reporting in a post-secondary institution is preferred.
• Experience with Ellucian Colleague, CourseLeaf, and CourseDog is preferred.
• Technical knowledge and understanding of a student information system.
• Experience with communication management and event planning in a higher education environment.

EEO AA/STATEMENT:It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status. If you have questions or complaints related to compliance with this policy, please contact the Vice President, Human Resources and Institutional Effectiveness, 6301 Kirkwood Blvd. SW, Cedar Rapids, IA 52404, 319-398-5572, equity@kirkwood.edu, or the Director of the Office for Civil Rights U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL 60604-7204, Telephone: (312) 730-1560 Facsimile: (312) 730-1576, TDD 800-877-8339 Email: OCR.Chicago@ed.gov.

WHY KIRKWOOD:
Kirkwood Community College prides itself on fostering a diverse workforce and values unique perspectives throughout its campus community. The college is a convenient, innovative, visionary educational leader striving to remain affordable and accessible. With more than 140 majors and programs, Kirkwood boasts 16,000 annual college-credit students while maintaining one of the lowest tuitions in the state. All degree-seeking students are eligible for federal financial aid and the college offers more than $3 million in scholarships each year to students from all walks of life.

This posting will close on Friday, August 9th.

This job has expired.