Assistant to the Dean, College of Business
Florida Atlantic University

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Position Summary:

Florida Atlantic University is seeking an Assistant to the Dean, College of Business - Boca Raton, FL.

The FAU College of Business is one of the largest AACSB-accredited colleges of business in the United States with more than 8,000 students. The college has seven departments and an impressive offering of degree programs at both the undergraduate and graduate levels (including Ph.D.) as well as many online, executive, and certificate programs. For more information about the FAU College of Business, please visit http://business.fau.edu.

The Assistant to the Dean provides a broad range of varied duties, including day-to-day office operations and administrative support to executive personnel in the Dean's office, including the Dean, Associate Deans, and Assistant Dean. Regularly manages confidential/sensitive information. Works daily with senior-level administrators from within and outside the university. Main point of contact for the Dean's Office.

Summary of Responsibilities:

• Managing calendars and appointments for the Dean, Associate Deans, and Assistant Dean.

• Coordinating travel including travel arrangements, personal agendas, and trip reimbursements.

• Responsible for delegated approvals in Workday and in Credentialing Wizard, which requires confidentiality and knowledge of practices and procedures.

• Accessing, monitoring, and responding as necessary to emails in Dean's inbox.

• Arranging, attending, and transcribing department and College meetings as necessary, including Faculty Assembly, Steering Committee, Executive Committee, Dean's Forum lunches, etc. This includes providing catering if required, arranging speaker invitations, and providing meeting agendas and minutes.

• Drafting offer letters on behalf of the Dean, gathering documentation required for hiring new faculty per Provost guidelines, and following through with the new hire offer acceptance. This includes working directly with the College Business Manager to coordinate the hiring process, posting faculty positions, coordinating interviews, following negotiations, gathering appropriate paperwork, ensuring credentialing is completed, coordinating with the provost's office, and finalizing offer letter and hiring paperwork.

• Coordinating College faculty and staff representation at commencement and ensuring the required presence at the event.

• Serving as Interfolio Administrator for promotion, tenure, sabbatical, and performance review of faculty, which entails creating and updating templates, managing cases, and updating procedures to ensure that faculty meet timelines.

• Coordinating awards at the University and College level by distributing the calls, gathering applications, and announcing selections.

• Updating faculty and staff directory information and managing distribution lists. Responsible for all official communication from the Dean both internally and externally.

• Acting as College Timekeeper, which involves monitoring hourly employee time input, assisting with time input when necessary, and running reports to ensure accuracy.

• Responsible for Dean's Office Pcard and processing memberships, subscriptions, etc. as necessary, either with the Pcard or by processing purchase orders.

• Working with Dean's Office Coordinator to ensure personnel files are kept up to date, the Dean's Office Suite is locked/unlocked daily, room booking requests are handled, mail is sorted, office supplies are monitored and responding to inquiries in-person and by phone.

• Supervise and coordinate the scheduling of graduate student assistants in the Dean's Office.

• All other job-related duties as assigned.

The College of Business at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

FAU Benefits and Perks:

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:Master's degree from an accredited institution in an appropriate area of specialization; or bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.


Preferred Qualifications/Skills:

Bachelor's Degree and two years of administrative experience.

Workday and University experience.

Must have excellent communication skills, both oral and written, and be a team player.

Attention to detail, confidentiality, and a positive attitude are essential.Salary:$62,000 - $68,000 per year.College or Department:College of BusinessLocation:Boca RatonWork Days and Hours:Monday - Friday, 8 a.m. - 5 p.m. Occasional evenings and weekends as needed.Application Deadline: 2024-10-30Special Instructions to Applicant: APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.

As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.

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