Bid Desk Specialist, Contracts
Vertiv Corporation

POSITION SUMMARY

Vertiv is seeking a highly motivated and detail-oriented Bid Desk Specialist to join our team. In this role, you will help navigate the commercial contract process by assisting with various stages of the contract lifecycle, focusing on supporting contract management, compliance, and record-keeping. This role will require curiosity and drive for results to seek out answers and drive customer requests to completion. Cross collaboration and navigating our fast paced, matrix environment will be key to success.

RESPONSIBILITIES

• Assist in seeking internal stakeholder input and approvals per defined internal guidelines.
• Solicit timely review from legal and other internal stakeholders to meet deadlines.
• Drive for resolution of outstanding commercial issues between internal stakeholders.
• Carry input or feedback from the business to the legal team to build into the contract.
• Maintain accurate records and other legal documents in appropriate systems and processes.
• Track contract deadlines, renewals, and expirations, and alert relevant parties of upcoming actions needed.
• Help ensure all signed contracts and documents are stored correctly in a centralized system for easy access.
• Liaise with internal departments (e.g., finance, procurement, legal) to ensure contract terms align with project needs and goals.
• Assist senior staff with gathering data and research for contract negotiations and preparing summaries of gathered data for further review.
• Monitor contract performance and flag any issues or discrepancies for resolution.
• Look for ways to continually learn and streamline contract processes and improve record-keeping accuracy.
• Cross-training with Vertiv's Federal bid desk

QUALIFICATIONS

• Bachelor's degree required.
• 1+ year of prior sales or contract review and negotiation experience preferred, but not required.
• Proficiency in Microsoft Office Suite, with experience in contract management software or Smart Sheets a plus
• Strong attention to detail, with excellent organizational and time management skills
• Process oriented individual with a continuous improvement mindset.
• Ability to work collaboratively in a team environment and communicate effectively with internal stakeholders.

PHYSICAL & ENVIRONMENTAL DEMANDS

• None

TIME TRAVEL REQUIRED

• None

The successful candidate will embrace Vertiv's Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development

At Vertiv, we offer the stability of a global leader in a growing industry and the opportunity of a startup. We design, manufacture and service the mission-critical infrastructure technologies for vital applications in data centers, communication networks and commercial and industrial environments. With $5 billion in sales, a strong customer base and global reach in nearly 70 countries, our move to establish a standalone business enables us to deliver greater value to our customers and create new opportunities for our people.

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to help.join@vertivco.com. If you are interested in applying or learning more about this role, please visit the company's career page located on Vertiv.com/Careers

Work Authorization

No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

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