Clinic Services Specialist - UI Heart and Vascular Center
University of Iowa

No Nights, Weekends, or Holidays!

The UI Heart and Vascular Center (HVC) is seeking a full-time (100%) Clinical Services Specialist to provide efficient, effective, and highly collaborative clinical operational support to our Cardiothoracic Surgery and Structural Heart programs.

Heart and Vascular Center specialty services includes General Cardiology, Cath/EP, Non-Invasive Imaging, Cardiac Rehab, Heart Failure, Heart Transplant, Lung Transplant, Pulmonary Hypertension, VAD, Vascular Surgery, and Cardiothoracic Surgery.

Position Responsibilities:

• Responsible for scheduling patient appointments and visits within the HVC's main campus outpatient, Iowa River Landing, and/or outreach clinic(s) using the electronic medical record (EMR).
• Assist with scheduling and coordinating appointments in the procedural units (adult cardiac catheterization, electrophysiology and vascular labs).
• Assist with EPIC in basket.
• Work collaboratively with a multidisciplinary team.
• Assist with problem solving of scheduling issues.
• Manage HVC fax inboxes and fax requested records to internal and external facilities.
• Assist with FMLA paperwork requests.
• Coordinate medical record requests in conjunction with nursing staff.
• Assist nursing staff with HVC Clinic preparations as needed.
• Follow the scheduling policies to facilitate all patient appointments.
• Regularly attend scheduling staff meetings.
• May rotate and/or provide check-in/out coverage at main campus outpatient, Iowa River Landing, and/or the Cardiovascular Pre- and Post-Recovery (CPRU) registration areas.
• Coordinate provider schedules (Master schedules, daily templates and clinic closures).
• Notify UI Patient Appointment Center (PAC) and HVC frontline supervisor of scheduling issues in a timely and effective manner.
• Serve intermediary between patients and nursing personnel concerning scheduling concerns and medical needs.
• Negotiate appointments with patients and other departments.
• Negotiate schedule changes with providers and communicates changes with staff/supervisors.
• Explain scheduling policies to other schedulers as needed through written and oral communications.
• Collaborate with peers and co-workers to enhance the delivery of health care.
• Provide feedback to management on means to achieve goals and resolve service issues.
• Contribute ideas and seek ways to improve assigned processes.
• May provide training and functional and/or administrative supervision for students/temporary staff.
• Participate in daily phone coverage utilizing the resources available to maintain the Ambulatory Care Services "Standards of Excellence." Upholds HVC and UIPAC best practices.
• Is accountable for meeting metrics/targets as pre-determined by the HVC and UIPAC.
• Serve as mentor, role model, and service excellence ambassador for staff, co-workers, patients and visitors.
• May perform other duties as assigned.

University of Iowa Hospitals & Clinics-recognized as one of the best hospitals in the United States-is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®

Education Requirement:

• Bachelor's Degree in Business Administration or Business Management; or an equivalent combination of education and experience is required.

Experience Requirement:

• Effective and positive communication (verbal and written) and interpersonal skills.
• Demonstrated ability to work well within a multi-disciplinary team and collaborate effectively with internal and external customers as well as colleagues at all institutional levels.
• Must be proficient in computer spreadsheet and database applications.

Desired Qualifications:

• 1-3 years experience performing complex patient scheduling across multiple departments or sub-specialties (hospital setting preferred).
• Prior experience processing prior authorizations.
• Experience utilizing Epic.

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

For additional questions, please contact Jordan Adam at jordan-adam@uiowa.edu or 319-384-5699.

Additional Information

• Classification Title: Clinic Services Specialist
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 3A

Contact Information

• Organization: Healthcare
• Contact Name: Jordan Adam
• Contact Email: jordan-adam@uiowa.edu

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