Executive Assistant
Van Drunen Farms

The Van Drunen Family of Companies is growing!

WHAT'S GROWING AT VAN DRUNEN FARMS AND FUTURECEUTICALS? WE ARE!

As a global, growing, and vibrant ingredient and nutritional supplement supplier to the world's best companies, Van Drunen Farms and FutureCeuticals are always seeking positive and talented employees to help our company reach the next level. We provide a family- oriented company and an opportunity to grow professionally and personally.

JOB OVERVIEW:

Reporting directly to the company President, the Executive Assistant provides executive support in a one-on-one working relationship and serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates events and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

DUTIES AND RESPONSIBILITIES:

• Completes a broad variety of administrative tasks for the President including managing an active calendar of appointments; completing expense reports; assisting with corporate reporting, accounting tasks and managing personal financial matters.
• Responsible for documenting minutes during meetings and follow up on action items.
• Conduct research on various topics as needed by the President
• Create project plans and written communication to people at high levels.
• Compose and prepare correspondence to all levels of the organization and external stake holders
• Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plan, coordinate and ensure the President's schedule is followed and respected.
• Provide "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time
• and office.
• Communicate directly, and on behalf of the President, with senior management, customers and other key constituents.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provide a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Act as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.
• Manages a variety of special projects for the President, some of which may have organizational impact.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the companies.
• Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

JOB EXPERIENCE:

• 5+ years of experience supporting C-Level Executives.

KNOWLEDGE & SKILLS:

• Experience and interest in internal and external communications.
• Significant positive attitude and approach to life.
• Excellent listening, verbal, and written communication skills.
• Excellent ability to research various topics and find answers and provide solutions.
• Excellent problem-solving skills.
• Exceptional attention to detail and organizational skills.
• Able to multi-task and keep various projects moving.
• Must be tech savvy and a quick learner.
• Proficient with MS Office Suite including Outlook, Word, Excel, SharePoint, OneDrive, and PowerPoint.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.

EDUCATION:

• Bachelor's degree in business administration or related discipline

PHYSICAL REQUIREMENTS:

• Sit and use a computer for a long period of time.
• Manual and physical dexterity needed to operate a computer keyboard and handle paper documents.
• Sufficient near vision acuity to read information appearing on computer display screen, hand-written forms, and printed on paper.
• Adequate hearing and verbal abilities to communicate effectively in person and by telephone.

The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.

WORKING CONDITIONS:

Indoor office environment, may on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and technical skills required of personnel so classified.

In the Van Drunen Family of Companies, commitment to excellence is in everything we do! As a global ingredient and nutritional supplement supplier to the world's best companies, we thrive on nourishing others with our products and our care for people. If you are looking to make an impact and grow with a family-friendly, values-driven company, you'll fit right in with the Van Drunen Family of Companies!

We are committed to fostering, cultivating and preserving a culture of diversity and inclusion. Our employees are the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, creativity, innovation, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our Company's achievement as well.

The Van Drunen Family of Companies is an Equal Opportunity Employer and prohibits discrimination and harassment of any type. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you are an individual with a disability in need of assistance or an accommodation during the application process, please contact us at recruiting@vandrunen.com.

Van Drunen Family of Companies does not accept unsolicited resumes. Any resumes, CV's, and other unsolicited assistance from search firms that do not have a submitted request and written search agreement for a position-specific requisition will be deemed the sole property of Van Drunen Family of Companies and no fee will be paid in the event the candidate is hired by our Company.

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