Office Manager - Cancer Center at Illinois
University of Illinois

Office Manager

Cancer Center at Illinois

The Cancer Center at Illinois (CCIL) unites world-class faculty to uncover fundamental knowledge, innovate new technologies, and enable cancer-free lives. Our interdisciplinary expertise in science and engineering, novel educational and training experiences, and exceptional research facilities, are changing the way we take on cancer.

What we do:

• Inspire groundbreaking cancer research and technological advances using unique campus strengths in science and engineering.
• Forge multidisciplinary ties to mobilize faculty, staff, and students across campus to focus their skills and visions on cancer.
• Catalyze large interdisciplinary projects-including program project grants, training programs, and centers.
• Innovate new educational programs for students, professionals, and the general public.
• Partner with clinical centers and companies to drive translation and achieve economic impact while building alliances with external partners.
• Collaborate with NCI designated cancer centers to contribute to advancements across the national cancer research landscape.

Job Summary
This position will provide administrative, financial, and management support for Cancer Center at Illinois administration and its research and educational functions. This position will work with internal campus committees and programs under the CCIL umbrella, as well as external stakeholders which include Carle Foundation, OSF Healthcare and various other CCIL external partners. The Office Manager will be the point of contact for faculty and researchers related to coordination of CCIL activities, events, and functions.

Duties & Responsibilities

• Coordinate, manage and facilitate Program meetings and sub-committee meetings for the CCIL, including the CCIL Education Program Operations staff. This involves coordinating all communications, meetings, events, logistics, notifications, etc. of meetings, programs, and events and workshops. Maintain attendance records, minutes, etc. of such activities.
• Respond to inquiries requiring the interpretation, explanation or justification of administrative and/or programmatic policies and procedures
• Develop and manage financial information in consultation with CCIL directors and staff. This includes but is not limited to budget prep for the individual CCIL projects, purchasing and requisitions through Banner, iBuy, Pcard transactions, and the Chrome River system for all CCIL project related travel as well as individual reimbursements.
• Provide administrative support for CCIL Advancement and CCIL administrative leadership to facilitate the organization of travel, meetings, conferences, and events.
• Serve as the resource person for staff of external units 5%
• Perform other related duties as assigned 5%

Minimum Qualifications

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the third level of this series.

Knowledge, Skills and Abilities

• Knowledge of and ability to interpret university policies.
• Knowledge of university chain of command for administrative resources and services at all levels.
• Ability to work effectively with faculty, staff, and the public.
• Ability to work independently.
• Ability to communicate clearly and effectively with a diverse range of people.
• Ability to utilize basic software programs including MS Outlook, MS Teams, MS Word, MS Excel, MS PowerPoint, Adobe.
• Ability to utilize university systems including but not limited to Chrome River and iBuy.
• Ability to multitask.

Appointment Information

This is a 100% full-time Civil Service 3266 - Office Manager position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The collective bargaining agreement sets an entry level salary of $44,267.08.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Friday, January 10, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting and upload a cover letter, resume, and names/contact information (including phone number and email address) for three professional references. Incomplete applications and applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Thurman Etchison at 217-333-0034. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1028387
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu

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