Program Specialist - Herbert Wertheim College of Medicine
Florida International University - Herbert Wertheim College of Medicine

Job Title: Program Specialist - Herbert Wertheim College of Medicine
Location: Modesto A. Maidique Campus
Regular/Temporary: Regular Regular
Full/Part Time: Full-Time Full-Time
Job ID: 533662 533662
About FIU Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Job Summary

The Herbert Wertheim College of Medicine is currently seeking a Program Specialist to join our team of professionals

Duties:

• Assists in the coordination of the clinical learning activities and objective structured clinical examinations (OSCEs) for the Albert and Debbie Tano Medical Simulation Center. This includes scheduling Standardized Patients (SPs) for sessions, organizing agendas and meeting notices, assisting in training SPs, and preparing materials and the learning space. Ensures SPs, learners, and faculty have all materials needed to operate successfully (cases, evaluations, laptops/tablets, props, gowns, PPE (personal protective equipment), etc.).
• Organizes and maintains a database to keep track of SPs who are trained and available to participate in sessions, as well as to log SP sessions, cases, and time frame of each session. This includes assisting with documenting SP hours worked for all trainings and sessions and updating the Simulation Center¿s calendar with SP-related events.
• Assists in monitoring SP performances. This includes all aspects of case portrayal such as how the SP delivers details, affect, and physical simulation. This may involve observing live sessions or videos of SPs for quality assurance purposes, reviewing SP evaluations, and reporting findings to the SP Educator to ensure standardization and implement SP retraining if necessary.
• Assists SP Educator in the recruitment, selection, and onboarding of new SPs.
• Prepares and submits documents for travel authorizations and assists with SP and office-related purchases.
• Maintains inventory and restocks necessary equipment, as needed.
• Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.
• Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning tasks that are logically related.

Minimum Qualifications

High school diploma or GED and six (6) years of office or related experience coordinating functions of an office or department.

Desired Qualifications

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.) and web applications such as Zoom.
• Knowledge of Learning management systems.
• Ability to work independently on self-managed tasks and reach projected goals and deadlines, as well as part of a team.
• Demonstrate strong organizational skills, as well as experience with space and/or supplies management.
• Excellent communication and interpersonal skills, with both in person, phone, and videoconference experience
• Ability to provide customer service and work collaboratively with others.

Job Category

Staff

Advertised Salary

$34,000-$36,000

Work Schedule

Begin time: 8:30 AM
End time: 5:00 PM

Pre-Employment Requirements

Criminal Background Check

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

How to Claim Vet Preference

Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:

• Veterans with a VA service-connected disability
• Spouses of veterans with permanent and total service-connected disability
• Honorably discharged veterans with wartime service.
• Unmarried widow or widower of a veteran who died as a result of a service-connected disability
• A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.

Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.

If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.
For additional information on Veterans' Preference, visit http://www.floridavets.org/.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

---