Public Assistance Grant Coordinator
State of Nebraska

The work we do matters!

Hiring Agency:
Military - Agency 31

Location:
Lincoln, NE

Hiring Rate:
$23.139

Job Posting:
JR2024-00009970 Public Assistance Grant Coordinator (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
09-27-2024

Job Description:
Location: Nebraska Emergency Management Agency, Joint Force Headquarters, 2443 NW 24th Street, Lincoln NE

Our team is looking for a highly motivated individual ready to serve the people and communities of the great State of Nebraska.

Nebraska Emergency Management Agency (NEMA) works to reduce the vulnerabilities of the people and communities of Nebraska to damage, injury and loss of life and property resulting from natural, technological, or man-made disasters and emergencies. We believe an emergency management systems is a dynamic, mutually beneficial, and inclusive network of partners, stakeholders, and organizations, encompassing all Nebraskans, throughout all phases of disasters.

We envision a resilient Nebraska built upon inclusive collaboration and communication.

Our mission is to provide and foster leadership through guidance and support to Nebraskans before, during, and after disasters.

Does this sound like an environment where you would thrive? Then NEMA might be your perfect fit!

The Recovery Section assists all levels of governments through the recovery process following disasters. The section administers Public Assistance (PA), Hazard Mitigation (HM), and Individual Assistance (IA). In the last few years, the Public Assistance Unit has administered over 100 million dollars to local communities within the State of Nebraska.

Within the Public Assistance Unit, the Public Assistance Grant Coordinator is responsible for managing and overseeing the Federal Emergency Management Agency (FEMA) Public Assistance (PA) Grant Program in Nebraska. The PA grant provides federal funds, through a reimbursement process, to state, tribal, territorial, and local governments and certain eligible private non-profits to help communities recover from significant disasters or emergencies. This position will utilize appropriate policies, guidance, and regulation to make informed decisions that guide sub-recipients through the PA grant lifecycle.

Job Duties:

*Provide technical assistance to disaster grant sub-recipients.
*Monitor and track the progress of active grant projects by maintaining regular communication with sub-recipient organizations through quarterly reporting.
*Collect supporting documentation from sub-recipients, validate costs, and prepare project closeout packages for FEMA to review.
*Facilitate and attend meetings with local, state, tribal, and federal stakeholders.
*Attend training, conferences, or other workshops to maintain current knowledge of the grant program and relevant federal and state regulations and policies.
*Conduct inspection visits to project sizes to ensure the approved scope of work is completed accordingly.
*Conduct community outreach activities that inform local organizations of the PA Grant.
*Develop payments based on documentation provided by the sub-recipient after review of their project and eligible costs.
*Gain a basic level of understanding of federal and state procurement (not expected to be a procurement expert).

This is an entry-level position within the Nebraska Emergency Management Agency. Upon a successful probationary period and when performing higher level duties, the supervisor may recommend a promotion to Emergency Management Program Specialist I, including a higher rate of pay.

Requirements / Qualifications

Minimum Qualifications:

Emergency Management Planning Specialist: Post high school coursework/training in one or more of the following areas: emergency management, regional/urban/community planning, disaster planning, public safety program planning, transportation planning; public administration, business administration, social sciences or health sciences and/or experience in one or more of the following areas; emergency management, regional/urban/community planning, disaster planning, public safety program planning, transportation planning, public administration, business administration, social sciences or health sciences.

Persons in this class must successfully complete NIMS 100-200 and 700-800 and the following FEMA Independent Study Courses by the end of the original probationary period: IS 1, 3, 230, 288, 393 and 775.

Coursework/training required for advancement to Emergency Management Program Specialist I: NIMS 300 & 400; FEMA IS 102, 111, 139, 208, 235, 241, 242, 253, 271, 394, 403, 632, 701, 703, and 704.

Emergency Management Program Specialist I: Post-high school coursework/training in one or more of the following areas: emergency management, regional/urban/community planning, disaster planning, public safety program planning, transportation planning, public administration or business administration and social sciences or health sciences and/or experience in one or more of the following areas: emergency management, regional/urban/community planning, disaster planning, public safety program planning, transportation planning, public administration or business administration, and social sciences or health sciences.

And successful completion of NIMS and FEMA Independent Study Courses identified within the Emergency Management Planning Specialist class specification NIMS 300 & 400; FEMA IS 102, 111, 139, 208, 235, 241, 242, 253, 271, 394, 403, 632, 701, and 703.

And familiarity with the National Response Framework, the State Emergency Operations Plan and Local Emergency Operations Plans and their functional relationship to each other.

Other: Background check will be required. Must have a valid state driver's license.

Incumbents in this position, after a successful probationary period, are assigned as an Agency Watch Officer on a rotational basis. When serving as Watch Officer, incumbent must be available in the event of an emergency on a 24-hour basis for a seven day period. Additionally, incumbents must be able to report to the NEMA office within a timely manner and be available to travel away from home for up to two weeks at a time. Normal overnight travel up to 10-15% of work schedule. Incumbent physical requirements include: the ability to move/life/push/pull 50 lbs. on occasion and the ability to work in outdoor temperature extremes.

Preferred Knowledge, Skills and Abilities

*Knowledge or experience with the FEMA Public Assistance Grant Program (PA).

*Knowledge of PA program authorities and governing documents (Stafford Act, State Statutes 81-829, 36, 50, 75, Public Assistance Program and Policy Guide, Code of Federal Regulation sections 2 and 44 and the Disaster Mitigation Act of 2000).

*Knowledge of grant and project management.

*Knowledge of fiscal aspects of grant management.

*Knowledge of research methodology and data collection and analysis.

*Knowledge of computer software applications (Smartsheets, Grants Portal, Microsoft Office).

*Ability to think critically and review grant projects for accuracy and compliance with grant conditions.

*Ability to oversee and manage complex projects.

*Ability to communicate effectively and accurately verbally and in writing.

*Ability to effective manage time and assigned tasks.

*Ability to work within a team.

o Stable employment and hours with regular salary increases
o Thirteen paid holidays per year
o Competitive benefits, paid time off, and retirement, agency free parking and flexible work schedules, military leave
o 79% employer-paid health insurance with four plans and coverage levels to choose from
o Dental, vision, long and short-term disability, flex spending and health savings accounts, employee assistance program, employee discount program, and more
o Generous vacation and sick leave earnings each year starting at 12 days each.
o 156% state-matched retirement for state plans
o Stipend for eligible military retirees on TRICARE
o A safe and secure environment with great teammates


Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.