Research and Creative Activity Administrator
Boise State University

Job Summary/Basic Function:
Perform professional accounting work for University operations, including auditing, analyzing, and verifying fiscal records and reports for grants, preparing financial and statistical reports for grants, and reconciling general ledger accounts.
Department Overview:
The COAS Research and Creative Activity (RCA) Hub promotes the healthy, meaningful, sustainable and inclusive growth of research and creative activity by providing resources to faculty, postdocs and graduate students that support scholarship. A team of RCA administrators provides administrative support for extramural funds management, both on the front-end by assisting with proposal preparation, and on the back-end by assisting with accounting, hiring, purchasing and travel.
Level Scope:
Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.
Essential Functions:
60% of Time:
• Responsible for all functions of grant management for externally funded sponsored programs
• Provide information to University managers and staff regarding policies for financial expenditures and other transactions per grant regulations
• Prepare, analyze, and/or audit financial records and documents
• Monitor grant revenues and expenditures, ensuring departmental data is recorded in the University's financial accounting system
• Research and analyze data for accuracy, trends, and variances to ensure acceptable business practices and procedures have been followed and for compliance with federal and state laws and regulations
• Prepare and file annual financial statements for the Department and department programs
• Advise financial support staff on proper coding of expenditures, processing of accounting documents, and other accounting related activities

35% of the time:

• Pre-award management including working with Principal Investigators (PI )to draft budget and justification documents
• Post award management including travel, purchasing, and hiring responsibilities
• F&A accounts/allocation transfers
• Communication and liaison point between research/creative activity HUB and department staff
• Budget management/reconciliation of awards, provide regular budget updates to PIs
• Serve as liaison and active partner between PIs, Office of Sponsored Programs, research groups, and other departments; respond to inquiries.
• Coordinate Budget adjustments, payroll corrections, journal entries
• Participate in project closeout process including compiling information and documents needed for audit inquiries.

5% Other duties as assigned.
Knowledge, Skills, Abilities:
• Experience preparing financial and/or auditor statements, schedules and reports.
• Experience interpreting, applying and explaining complex laws, codes, regulations or ordinances.
• Knowledge of governmental accounting practices and principles
• Attention to detail
• Experience in effective data presentation using Excel and/or other spreadsheet computer applications
• Demonstrated experience in financial analysis and budget management
• Attention to detail with ability to multitask
• Ability to effectively plan and organize day to day operations
• Strong verbal and communication skills
Minimum Qualifications:
• Bachelor's degree or equivalent plus 2 years experience

Preferred Qualifications:
• Experience with extramural funds management, including accounting, purchasing, travel and hiring in a university setting. Salary and Benefits:

Starting salary is $58,905.60 annually and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12 paid holidays AND the University is closed between Christmas and New Year's
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 9.27% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See our full benefits page for more information!

Required Application Materials:
Resume and Cover letter.
About Us:
Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We're a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We're building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/

Advertised: November 19, 2024 Mountain Standard Time
Applications close:

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