Senior Grant Administrator (perdiem) Radiology
Brigham & Women's Hospital(BWH)

Provides high-level direct financial and administrative support to the Radiology Research Department and is responsible for the direction of all administrative and fiscal aspects of sponsored research projects from initial application through completion. The Senior Grants Administrator will oversee clinical research finance and administration working closely with multiple PIs to support the grant proposal and reporting process throughout all stages of the grant life cycle, including the submission of research grant applications, non-competing applications and competing renewals, as well as forecasting accounts. Responsible for compliance with all BWH, MGB and while adhering to sponsor's guidelines, regulatory and administrative requirements for all lab members in assigned portfolio. Oversight for sundry accounts and research finances. Reporting to the Director of Radiology Research Finance on issues of financial and strategic importance that include MGB Sponsored Research (patents, intellectual property, royalties, etc.), MGB Research Management, MGB CTO and MGB Innovations offices to manage lifecycle of research awards and contracts.

Pre-Award Responsibilities:

Support the grant proposal and reporting process throughout all stages of the research grant life cycle

Prepare and assist with grant application submissions:

Reading and understanding sponsor guidelines. Sponsors include and are not limited to NIH, NIA DoD, foundation, international agencies, industry.

Completing sponsor forms

Preparing budgets with input from investigators

Providing feedback to investigators on regulatory and procedural aspects of a grant

Providing guidance and first level review of first draft yearly and multi-year budget plans and budget justifications and all other administrative sections of grant applications.

Coordinating and facilitating changes to budgets and proposals during final review and grant submission by MGB Research Management

Providing guidance and first level review of non-scientific sections of grant applications for various agencies (government, private foundation, industry) e.g. face page, other support information, checklist page, as needed.

Working under short deadline.

Maintain familiarity with sponsor (e.g., NIH) and MGB Research Management policies and procedures

Maintain working knowledge of federal Human Subjects System (HSS) and Clinical Trials.gov to assist with entry and troubleshooting of clinical trials and human subjects data

Post-Award Responsibilities:

Updates new account files upon receipt of grant and/or contract award notification. Reviews and compares requested budget with the awarded budget and:

Informs Principal Investigator of any variations, special terms and/or conditions of award, and pertinent funding agency policies.

Reviews with Principal Investigator any recommended changes to be made in salary for any Professional and/or Non-professional Staff.

Reviews with Principal Investigator and process any needed standing purchase orders.

Reconciles monthly balance reports; reviews monthly Insight reports for adequacy and accuracy; updates internal account tracking systems and reconciles with Insight on a monthly basis for all assigned funds; identifies and resolves any salary variances by processing EDC's; makes other corrections as needed via journal entry, etc.; reviews expenses with Principal Investigator at least monthly. Addresses deficit balance with PI, Director of Research Finance.

Works with Principal Investigators, and MGB Research Management to ensure timely and accurate financial account closures at most 4 months after project end date.

Identifies and resolves any problems or discrepancies in cost control and cost allocation.

Reviews all expenses for compliance purposes, process requisitions, purchase orders, travel vouchers, subcontract invoices etc., through MGB for subset of research as assigned and ensures that entries are posted to appropriate accounts.

Overall responsibility for accurate and responsible fiscal grant management activities for assigned fund portfolio. Takes a proactive approach to monitoring financial and administrative issues, identifying problem areas, and following through on resolution within Department guidelines, with input from the Director of Research Finance and the Senior Director as needed. Monitors and maintains all account files in accordance with terms and conditions of grant and contract award/agreement.

Responds to requests from individual Principal Investigators for special financial analysis, budget planning, assistance in dealing with post-award administrative issues, such as Other Support overlap, Human Resources policies, reporting requirements and deadlines, etc.

Acts as a source of information regarding hospital and sponsor policies. Maintains an up-to-date awareness of legal/policy changes relevant to Research Administration. Assists Principal Investigators to interpret and resolve both pre-award and post-award administrative and budgetary issues.

Assists the Principal Investigators and their local level administrative assistants in preparing progress reports and budgets.

Meets with PIs monthly or quarterly depending on number of grant funds, to review all accounts and ensure all expenses are appropriate per sponsor guidelines and within budget; ensure effort certification is signed and is accurate and up to date.

Responsible for ensuring assigned PI's and all their lab members are compliant with all hospital and MGB policies and requirements such as HealthStream assignments, flu shot attestations, conflict of interest reporting, etc.

Updates all effort sheets, faculty, fellow and non-professional monthly by the Friday after the new G/L comes out in Insight to maintain at least 8-month look-out of personnel salary support.

Performs all other duties as required.

Qualifications
Requires a minimum of 5 years of experience in academic research grants administration, preferably with at least 2 years of direct Research Administration at BWH.

Requires extensive knowledge of grants and contracts, research administration and Medical School and Hospital activities.

Requires B.S. degree in Accounting or Management. Masters preferred

EEO Statement
BWH is an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.

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