Senior Research Administrator I
Dartmouth College

Posting date:

01/10/2025

Yes

1129184

Senior Research Administrator I

Dartmouth Cancer Center (DCC)

$75,400

$94,200

Not a Union Position

Not an SEIU Position

Exempt

Regular Full Time

12

40

Monday - Friday, 8am - 5pm with flexibility for occasional evening or weekends. Evenings and weekends are the exception, not the rule.

Lebanon, NH

Remote eligible

No

N/A

No

Under the direction of the Financial Operations Director, Research Administration Manager, or Senior Research Administrator Lead provides financial and administrative management and analysis for several complex operating, sponsored, and non-sponsored project budgets including multiple funding sources, multi-site research projects, or program projects. Applies a basic understanding of the principles and practices of financial and grants management in the accomplishment of financial and administrative activities.

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

• 3-5 years of relevant experience in accounting or budget/grant management.
• Bachelor's degree with a major in accounting or business administration.
• Able to work with minimal supervision

• Master's degree with a major in accounting, business administration, or the equivalent work experience.

Alicea Bursey and Nicole Ryan Constantineau

Alicea.A.Bursey@dartmouth.edu

Rich Lucius

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Preferred, but not required

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

https://searchjobs.dartmouth.edu/postings/77146

Grant Administration:

• Advises on the framing of grant proposals so as to be responsive to sponsoring agency interests.
• Assists faculty, Post Docs, students, and senior staff in preparing proposals to funding sources including development of complex budgets for large proposal submission and ensuring completion of all sponsor and College administrative requirements.
• Translates research plans into scope of work; identifies areas (e.g., laboratory costs, manpower, equipment, supplies, communications, transportation, administrative etc.) in which costs will be incurred, develops estimates of such costs, and budgets accordingly.
• Serves as a resource to staff and PIs on regulatory, compliance, and sponsor requirements. In conjunction with Office of Sponsored Projects, assists faculty with electronic proposal submissions and other electronic research-related processes.
• Interprets College and sponsor policies to faculty and staff on issues such as allowable costs, charging mechanisms, capital equipment purchases, and use of consultants.
• Interacts with representatives of Dartmouth College, Geisel, Dartmouth-Hitchcock, other academic institutions, and private foundations to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest.
• Ensures compliance with College and granting agency fiscal and sponsored research polices and advises research team with respect to these policies.
• Participates in training as needed in areas related to compliance and disseminate pertinent regulatory changes.

60

Financial Planning & Analysis:

• Develops, justifies and administers budgets for grants, reserves and operating budgets.
• Updates operating budget projections in Dartmouth's budget software (Hyperion).
• Monitors expenses and revenues for accounts, identifying, researching, and correcting errors on a timely basis to ensure costs are properly allocated and economies are achieved through the bid process, joint procurement, and pursuing discounts.
• Performs in-depth analyses of the financial impact of implementing proposed new research projects, terminating existing projects, introducing new research services, etc.
• Anticipates fluctuations in funding and makes financial recommendations to investigators.
• Develops and sets up budgets for subcontracts; reviews sub-contractor submissions to insure costs are realistic; directs changes where required.

10

Accounting:

• Monitors expenses and revenues for accounts, ensuring costs are properly allocated, anticipating fluctuations in funding, and providing regular status updates on actual and projected expenditures.
• Identifies, researches, and corrects errors on a timely basis to ensure costs are properly allocated and economies are achieved through the bid process, joint procurement, and pursuing discounts.
• Supervises the processing of procurement as it relates to the operating and grant portfolio.
• Participates in year-end closing process.
• Prepares payables, deposits, wage transfers and journal transfers.
• Reconciles monthly reports and resolves discrepancies.

10

General Administration:

• Serves as a resource to investigators and staff on regulatory, compliance, and sponsor requirements.
• Mentors or trains research administrators and operations assistants.
• Supervises student and temporary employees

15

Payroll Management:

• Develops and maintains personnel FTE distributions based on grant and department budgets.
• Manages the payroll authorization and adjustment process for the department.
• Monitors supervisor approval in Kronos (staff) and JobX (students).

5

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

Performs other duties as assigned.