Texas Home Visitor Administrative Assistant
Innovative Network of Knowledge (INK)

It's a great feeling to work for a company that does so much good for others around the world!

Academic requirements: High school diploma or GED equivalent.

Work experience: Preferred 2 years administrative experience with advanced skill level in Microsoft Word and Excel is required. Advanced skill and experience in managing multiple databased and filing systems is preferred.

Compensation: $15 per hour up to 30 hours per week. This is a part time position without benefits.

Summary: This position is responsible for using sound professional judgement and best practices to ensure quality services are provided to the service population especially in crises situations while maintaining compliance with established state and federal standards.

Essential Functions:

1. Accepting and screening all incoming visitors, emails, and phone calls.
2. Complete pre-registrations and route to appropriate staff.
3. Data entry and maintenance of multiple client information databases (client registration, attendance records, client evaluation, and other relevant software.)
4. Manages closed case files for statewide office locations.
5. Manage some purchasing for the program with supervisor approval.
6. Reconciles monthly expense ledgers for all 3 sites across the state.
7. Type and design general correspondence, memos, charts, etc. Proofread copy for spelling/grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
8. Coordinate travel arrangements, including flight, lodging, and per diem.
9. Support all staff with administrative tasks, data entry, budget tracking, and reporting.
10. Work in conjunction with Home Visitors, Project Manager and other program staff to include clients and their families.
11. Maintain written records of all home visits, interaction and contact with families/clients and file in appropriate client files promptly.
12. Attend all case staff meetings, supervision, and mandatory agency meetings.
13. Using stated policies and procedures report child abuse/neglect
14. Provide successful completion of follow-up activity with client/family.
15. Maintains familiarity and knowledge of community resources and uses these appropriately to meet the needs of families.
16. Conducts community outreach in educating parents, professionals, and others about program and agency services, and child abuse prevention awareness.
17. Maintain confidential client files for assigned participants.
18. Other job duties as assigned.

Measurable Deliverables:

1. Maintain current participant online records on weekly basis.
2. Field calls, emails, visitors daily.
3. Maintain organized client files, class folders, and requisitions.
4. Enroll clients via pre-registrations daily.
5. Attend all required trainings.
6. Maintains operational office equipment and supplies at all times.
7. Maintain current budget tracking monthly.

Requirements:
1. Learn, live and coach one team, one mission culture and values. Lead through change by bringing clarity, generating energy and delivering success.
2. Pass a pre-employment drug screen and random drug screens and maintain emotional control, and professional composure, at all times.
3. Provide proof or work eligibility status upon request.
4. Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years)
5. Demonstrate the ability to:
a. Respond sensitively and competently to the service population's cultural and socio-economic characteristics.
b. Communicate effectively in writing and verbally in English and Spanish is preferred.
c. Work in a fast-paced environment.
d. Maintain computer literacy required to meet the responsibilities of the position.
e. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team.
f. Travel as needed.
g. Manage time effectively and efficiently.
6. Bilingual preferred (Spanish)
7. Will follow all procedures of the INK personnel manual.
8. Must possess a valid and current drivers license.

Here at INK, we are dedicated to building a diverse, inclusive, and authentic workplace. Please feel free to apply for this position even if your work experience and education do not align perfectly with every requirement for this job description. You may very well be the perfect candidate for this role or other ones that we have open. Thank you for your interest in joining our mission!

INK is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.

INK is an Equal Employment Opportunity ("EEO") Employer. It has been and will continue to be a fundamental policy of INK, not to discriminate on the basis of race, color, religion, gender, gender identity, pregnancy, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

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If you like to work with people that believe they can make a difference in the world, this is the company for you!

EEO Statement

It our policy to provide equal employment opportunity and treat all employees equally regardless of age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, genetic information or genetic predisposition or carrier status, marital status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.

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