Visiting Project Coordinator - College of Education, Department of Special Education
University of Illinois

Visiting Project Coordinator

College of Education, Department of Special Education
Early Intervention Training Program

Job Summary
Primary duties include setting priorities, implementing projects, collecting and maintaining program data, coordinating available resources, communicating and collaborating with team members within and outside the university system, oversight and planning for material and space needs for EIC and organizing and implementing projects and associated timelines.
Duties & Responsibilities

Planning, oversight & coordination of EIC Activities

• Develops systematic approach and maintains efficient and effective daily workflow in the library office for the Illinois Early Intervention Clearinghouse (EIC).
• Responsible for data collection, maintenance, and basic analysis related to EIC information requests, event registration, interpretation requests, and surveys.
• Responsible for implementing program priorities, setting goals and objectives for library office of the EIC.
• Serves as an integral part of the decision-making process and EIC team.
• Recommends changes based on continual program evaluations as well as contributes feedback on any existing program challenges or barriers.
• Assist the Project Director and team in rolling out a brand new statewide early intervention Digital Interpretation Service
• Assist with research and literature review related to the field of early intervention as requested by the EIC Director on behalf of the Bureau of Early Intervention.
• Work closely with EIC team members and vendors to develop and document procedures and processes that meet the needs of the Early Intervention Clearinghouse for optimal accuracy and efficiency.

Resource coordination and management

• Coordinates and maintains timeline for achieving program goals and deliverables for the EIC.
• Coordinate timeline and tasks related to maintaining relevant and accurate information on the EIC website through and ongoing review process including adding and removing relevant video and weblinks to the Central Directory and resource lists available on the EIC web site through the adding of materials to resource guides and relevant topical posts.
• Responsible for logistics regarding meeting planning including providing meeting reminders, Zoom links, booking interpretation if needed, confirming attendance, etc.
• Manage the registration and survey processes for EIC events through existing software platforms such as the University WebTools program.
• Coordinates and maintains reproduction, printing and delivery schedule for EIC marketing resources and materials.
• Responsible for all EIC shipping needs including USPS service, Campus Mail service and United Parcel Service (UPS) for the EIC; preparing labels, tracking deliveries and returns.

Collaboration and personnel oversight and support

• Serves as the EIC resource person, referral agent and acts as a liaison to public and university groups, expanding internal and external program development.
• Participates in recruiting and selecting of new staff members and appraising staff and student performance.
• Oversees and reviews work for extra help and academic hourly employees, as well as undergraduate and graduate students.
• Provides leadership, communicates commitment and sets expectations for staff, students and vendors.
• Collaborates with the EIC Director, as needed, to assist with processing new books and materials for the library including property stamping items, placing barcode stickers and printing labels.
• Collaborates with the EIC Assistant Director, as needed, to assist with the distribution of tech loan devices including confirming shipping addresses, confirming delivery of materials, requesting return of materials, etc.

Minimum Qualifications

• Bachelor's Degree and demonstrated expertise with standard office technology (Microsoft Office suite), including Microsoft Word and Excel and Adobe Acrobat Pro.
• 2 years demonstrated work experience in an office environment

Preferred Qualifications

• Experience working within a library, early childhood center or university setting.
• Experience working as an office manager or service coordinator.

Knowledge, Skills and Abilities

• Experience managing multiple tasks with varying timelines, experience supporting/supervising hourly staff and students, demonstrated expertise with standard office technology (Microsoft Office suite), survey tools.
• Demonstrated ability in decision-making, strong written and oral communication skills, strong interpersonal relationship skills, including the ability to interact effectively with professionals and families, attention to detail, adaptability, and dependability.
• Proficiency with Microsoft Office 360.
• Ability to multi-task and prioritize while maintaining a welcoming and personable demeanor.
• Ability to work independently and learn quickly.
• Effective time management skills.
• Working knowledge of grammar, spelling, and punctuation.
• Ability to use discretion in handling confidential information.
• Awareness of, and sensitivity to, cultural and linguistic differences.
• Commitment to diversity and inclusion.
• Ability to communicate effectively with others.
• Ability to professionally interact with diverse internal and external constituents, including students, faculty, staff, and parents.
• Ability to acquire knowledge of University and College requirements, procedures, rules, and regulations.

Appointment Information

This is a 100% full-time Visiting Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after closing. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. The salary range for this position is $40,000 - $42,000.

Sponsorship for work authorization is not available for this position.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on January 28, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting and upload a resume, cover letter, and contact information for three professional references. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact jst@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1028615
Job Category: Research
Apply at: https://jobs.illinois.edu

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