Human Resources Clerk, Administrative
SCUSA Saputo Cheese USA Inc.

At Saputo, we bring good to the table by making high-quality products, investing in our people, and supporting communities around the world . As a top 10 global dairy processor, we value contributions that matter and strive to foster an inclusive, growth-driven work environment. Ready to bring your best?

• Receives and greets visitors, employees, customers or other business partners, ensures they follow all visitor security protocols and guidelines.
• Coordinates all visitor, employee, customer and/or other business partner inquiries, and directs them to the appropriate persons according to business needs.
• Audit visitor security log daily and report any security variances.
• Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
• Support incoming/outgoing parcel activities.
• Orders office supplies, business cards and company stationary. Ensure company approved logos for correspondence is followed, i.e. stationary and business cards. Order from approved sources.
• Maintain and coordinate company meeting room space for engagement activities, meetings and training sessions.
• Responsible for accurate, complete and timely employee data updates through the data entry and/or completion of the appropriate standard form or HRIS transactions. Updates may relate to new hires, terminations, employee job changes, leave activity, department or work location changes, changes in pay, etc.;
• Perform daily audit of hourly employee time and attendance records to ensure accurate payroll data is processed to payroll team during the defined pay period cycle(s). Follow all established compliance controls and corporate governance requirements;
• Support local and national projects and initiatives;
• Perform monthly union payment reconciliation and processing;
• Support local recruitment activities. Track applicants to ensure affirmative action plan compliance. Assist with on-boarding activities;
• Partner with department managers for effective labor utilization and planning;
• Run attendance reports and audit for accuracy. Draft attendance discipline letters in support of attendance policy guidelines.
• Prepare, post and apply vacation selections in accordance with vacation selection requirements as defined by the location or CBA, if applicable;
• Prepare and post position bid posting per the established job bid procedures. Update bid job and job qualification spreadsheets as required;
• Coordinate and reconcile weekly employee uniforms (locker assignments, new orders, changes, invoice review/approval);
• Support on-boarding activities, prepare on-boarding materials.
• Coordinate and reconcile security badges program;
• Support internal and external audits;
• Support employee relations activities;
• Maintain employee training files, training metrics and position qualifications tracking spreadsheets for all employee's;
• Maintenance of employee personnel, medical and LOA files in accordance with company and record retention guidelines;
• Must maintain the highest degree of confidentiality;
• Adhere to the Saputo Code of Ethics and actively apply the Saputo Values;
• Work together professionally in a team environment with coworkers and other department personnel;
• Support other departments as needed and perform other duties as required by management.

Job Requirements:

• Requires a High School Diploma or equivalent. Associate degree preferred.
• A minimum of 2 years previous experience in an HR support role.
• Proficiency in Microsoft Office Suite.
• Proficiency with HRIS and HR Time Keeping Systems preferred, Kronos or Workforce Software experience, a plus.
• Must be self-motivated and able to work well independently.
• Ability to understand and add value to the business.
• Ability to deliver and execute high-quality and consistent Human Resources processes and services.
• Excellent verbal/written communication skills.
• Ability to work collaboratively with all departments, management levels within the company, and external stakeholders.

Saputo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status

In the USA, Saputo ranks among the top three cheese producers and is one of the top producers of extended shelf-life and cultured dairy products, with a portfolio of well-loved brands such as Stella, Frigo Cheese, Montchevre, Stella, and Treasure Cave. We also boast a strong foodservice presence, partnering with reputable chain restaurants and broadline distributors.

Whether your expertise lies in manufacturing, operations, supply chain, sales, quality assurance, or in any other function, your role is integral to our success. You will make contributions that matter, all while working alongside colleagues who genuinely care about your success and who will roll up their sleeves to help.

Saputo Cheese USA Inc. and Saputo Dairy Foods USA, LLC endeavors to make CareersUSA.Saputo.com accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Human Resources at 214-863-2300 or email us.recruitingsupport@saputo.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Saputo Cheese USA Inc. and Saputo Dairy Foods USA, LLC are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you'd like more information on your EEO rights under law, please visit www.EEOC.gov.

To review the Saputo Cheese USA Inc. and Saputo Dairy Foods USA LLC Privacy Notice for California applicants, please visit our Corporate website associated section by clicking here (English) or here (Spanish).

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